Facilities Coordinator

Company Overview

With $5 billion in revenue and 3,800+ employees in the U.S., Mexico and Canada, TBC Corporation is a leader in the mobility industry and one of North America’s largest marketers of automotive replacement tires through wholesale and franchise operations. TBC serves wholesale customers in the United States, Canada and Mexico through TBC Brands, NTW, TBC International, and TBC de Mexico. Additionally, TBC responds to the needs of consumers in search of total car care at more than 2,000 franchised tire and automotive service centers under the Big O Tires® and Midas®. TBC is headquartered in Palm Beach Gardens, Florida.

TBC markets on a wholesale basis to regional tire chains and distributors serving independent tire dealers throughout the US, Canada, and Mexico. TBC has 20 proprietary brands of tires specializing in passenger, commercial, farm and specialty tires. In 2005, TBC Corp. was purchased by Sumitomo Corporation of America (SCOA). SCOA is the largest subsidiary of Sumitomo Corporation, one of Japan’s major integrated trading and investment business enterprises. In 2018 Michelin, the largest tire manufacturer in Europe, invested in the company which is now a 50:50, privately held joint venture between Sumitomo and Michelin.

Our values are the foundation of our work, how we interact with each other, and the strategies we employ to fulfill our purpose. These are the practices we use every day – in everything we do:

• Integrity - We act honestly because nothing is more important than our reputation.

• Teamwork - We are better together.
• People-Focused - We put people first – our Associates, customers, franchisees, and partners – and cultivate a respectful, collaborative, and inclusive culture, top to bottom, inside and out.
• Accountability - We own our actions and decisions; we do what we say we are going to do.
• Leave Everything Better - We innovate to improve everything we touch, and we take actions now to protect the future.

Description

The Facilities Coordinator will be responsible for acquiring, maintaining, and amending, revising, and renewing of all required federal, state, and local permits and associated licenses on a timely basis and in support of project schedules as necessary to support operation of TBC stores.  The Facilities coordinator will assist in dispatching of work orders within the network of warehouses and/or external processes that are focused on providing an elevated level of internal customer service in managing the repair process from service request through invoice.

Job Responsibilities

• Timely and consistent completion of, business license renewals, or other monthly reports and documentation
• Research, organize, and maintain business license records for complex and multiple facilities
• Task order administration, financial tracking and invoicing, and developing and maintaining documentation database and spreadsheets
• Achieve and maintain compliance with all current and future federal, state, county, and municipal operational licenses
• Communicate directly with, and establish and maintain strong working relationship with governmental agencies
• Provide quality assurance for the information provided to the regulatory agencies to ensure it is accurate, as required by the regulations, and meets TBC standards
• Advise management of compliance concerns and work with them to provide strategic solutions

Additional Job Responsibilities

• Assure that acquired licenses and approvals are promptly distributed to store management along with appropriate guidance
• Work directly with other members of the department to assure compliance with the terms of all permits and the requirements of permits applicable to store operations
• Assist in the implementation of recordkeeping and reporting information systems including data collection processes
• Initiate, coordinate, and prepare the submittal of applications and reports, at times with minimal direction and supervision
• Prepare status reports for submission to management, and other reports/summaries related to work activities
• Other duties and/or requests as assigned by Executive Management.

Continued Responsibilities

Added Responsibilities

Qualifications

• High School Diploma or Equivalent.  College degree or some college preferred.
• 1-3 years of relevant work experience
• Must be able to maintain a high level of accuracy, attention to detail and consistently meet deadlines is essential
• Proven excellent organizational and coordinating skills
• Excellent written and verbal communication skills
• Ability to multi-task, manage time and prioritize projects to meet deadlines
• Proficient computer skills including Microsoft office applications
• Ability to work within a multi-disciplinary team environment as well as autonomously
• Ability to work with both internal contacts and external vendors/contacts
• Excellent research, analytical, interpersonal, communication, and time management skills required
• Strong critical thinking and problem-solving skills
• Bilingual language Skills in Spanish/English are a plus.

Benefits

• Market competitive compensation
• 401(k) and Roth with company match. Immediate 100% vesting
• Comprehensive benefits including medical, dental and vision
• Company paid short term disability and employer subsidized long term disability
• Company paid life insurance
• Discounted tire purchasing
• Tuition reimbursement
• Employee assistance program
• Generous paid vacation and paid time off
• Customizable voluntary benefits
• and More!!!

Mission Critical Competencies

TBC seeks team members who excel in demonstrating our critical competencies to drive organizational capability. In this spirit we view the following as mission critical for this role:

• Strategic Mindset: seeing ahead to future possibilities and translating them into breakthrough strategies.
• Action Oriented: Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.
• Cultivates Innovation: Creating new and better ways for the organization to be successful.
• Collaborates: Building partnerships and working collaboratively with others to meet shared objectives
• Customer Focus: Building strong customer relationships and delivering customer-centric solutions.
• Develops Talent: Developing people to meet both their career goals and the organization's goals.
• Ensures Accountability: Holding self and others accountable to meet commitments.
• Drives Engagement: Creating a climate where people are motivated to do their best to help the organization achieve its objectives.
• Communicates Effectively: Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.
• Instills Trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity.
• Change Management: effective Sponsorship, Change Agent and influencing skills. Adaptive, agile, flexible, open minded. Proven ability to build cross-functional commitment, lead, simplify and scale complex dynamic organizations through transformational change.