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Executive Assistant

Date: Nov 22, 2021

Location: Palm Beach Gardens, FL, US, 33410

Company: TBC Corporation

Description

The Executive Assistant III is a high-profile position that provides direct administrative assistance to key company Executives.

 

Duties include heavy calendar management, meeting planning, creating presentations, travel arrangements, and regular administrative functions. This position is a highly visible position, both internally and externally, and will work with external partners and internal stakeholders to ensure a seamless experience for all involved.  

Job Responsibilities

  • Efficiently and effectively organize Executives schedule to maximize time availability
  • Owns calendar management for Executive
  • Provide written correspondence, such as writing and editing e-mails
  • Format information for internal and external communication
  • Prepare memos, emails, presentations & reports
  • Create and maintain business files
  • Screen and direct phone calls
  • Assist in managing confidential business information
  • Plan and schedule meetings
  • Record meeting minutes and distribute
  • Prepare materials for meetings
  • Schedule travel arrangements including flights, lodging and rental vehicles for the executive leadership team
  • Follow all safety practices as outlined in policy and procedures
  • Anticipate needs of Executives
  • Other duties as assigned 

Qualifications

  • A minimum of three (3) years of administrative assistant experience supporting C-Level Executives
  • Education:  Bachelor’s degree preferred; Hospitality, Communications, or Marketing Degree preferred.
  • Uphold a strict level of confidentiality
  • Multi-function job requires exceptional aptitude with business correspondence, telephone skills, computer expertise including research and liaison responsibility
  • High level of proficiency in Microsoft Word, Excel, PowerPoint and Outlook
  • Above average written and verbal skills
  • Exceptional customer service skills
  • Effective project and time management skills essential
  • Ability to multitask and monitor several projects on a daily basis
  • Ability to work well under pressure
  • Excellent organizational skills and the ability to meet deadlines
  • Self- directed strategic thinker, who actively seeks opportunities and proposes solutions
  • Ability to engage with all levels of management
  • Knowledge on how to use video conferencing software

Benefits

  • Competitive compensation
  • Tuition reimbursement
  • 401k plan with a company match. Immediate 100% vesting
  • Comprehensive benefits including medical, dental and vision
  • Company paid short term disability and employer subsidized long term disability
  • Company paid life insurance
  • Discounted tire and automotive services
  • And more!

TBC Corporation is an Equal Opportunity Employer and maintains a Drug-Free Work Environment.

Company Overview

For 65 years, TBC Corporation (TBC), one of North America’s largest marketers of automotive replacement tires, has been a tire company ahead of the curve. Through worldwide operations spanning wholesale, retail, and franchise, TBC also provides automotive maintenance and repair services with best-in-class brands. TBC meets the needs of consumers in search of total car care at more than 3,200 franchised and company-operated tire and automotive service centers under the brands NTB®, Tire Kingdom®, Merchant's Tire®, Big O Tires® and Midas®. TBC serves wholesale customers in the United States, Canada, Latin America, Mexico and the Middle East through NTW, TBC Brands, TBC Dealer Group, TBC International and TBC de Mexico.


Nearest Major Market: Palm Beach
Nearest Secondary Market: Miami

Job Segment: Administrative Assistant, Secretary, Medical, Executive Assistant, Administrative, Healthcare, Automotive